Director of Operations

Albany Pro Musica
Troy, NY
Type of Position: 
Application Deadline: 
Friday, June 4, 2021

Albany Pro Musica is seeking an individual who is passionate about the arts and brings the experience necessary to manage the operations of a rapidly growing choral arts organization. The Director of Operations will hold a key position, working closely with board and staff to advance the organization’s mission.


Now entering its 41st season, Albany Pro Musica (APM) is the preeminent choral ensemble in New York’s vibrant Capital Region and is renowned for its distinctive artistic style and mastery of a wide range of musical genres. Critically acclaimed for its performances of intimate a cappella pieces and large-scale choral works alike, APM is led by Opalka Family Artistic Dr. José Daniel Flores-Caraballo and is Chorus-in-Residence at the historic Troy Savings Bank Music Hall. Maestro Flores-Caraballo has led APM since 2014 and has elevated the ensemble through ambitious programming, prestigious national and international collaborations, a renewed commitment to civic and educational engagement, and a bold vision for the future.


The Position:

The Director of Operations serves as the primary logistics and operations officer of Albany Pro Musica. The Director works under the supervision of the Deputy Executive Director, and is responsible for implementing the operational activities of the organization. 


The Director of Operation’s main office is at Troy Savings Bank Music Hall (regular weekly hours 9-5). He or she is expected to attend weekly rehearsals at University at Albany, Music Department as well as all performances (regular rehearsals on Tuesday 7-10:00 pm; rehearsals close to the performance and dress rehearsal take place the day before or same day of performance at the concert venue). The incumbent will also be expected to assist with other APM events on an as-needed basis. Working from his or her home office some days of the week is acceptable, in coordination with Deputy Executive Director.


Summary of Duties:

Responsible for managing most non-musical aspects of Albany Pro Musica’s operation in coordination with the Deputy Executive Director and the Artistic Director (exceptions include: budget, finance, strategic planning); providing high-level administrative support to the Executive/Artistic Director; and serving as a key contact for internal stakeholders, including staff, volunteers, vendors, and chorus members.  


Primary Job Responsibilities:

  • Manage/maintain calendar and multiple data- and file-management systems for the organization.
  • Manage/coordinate all aspects of auditions, rehearsals, concerts, and other events with respect to professional staff, chorus, instrumentalists, volunteers, and venues.
  • Manage chorus database and operation, including membership, rosters, dues, and communication.
  • Buy music, supplies, and other materials, as needed and in coordination with Music Librarian. Expenditures require approval from Deputy Executive Director or Artistic Director.
  • Support communications and marketing activities in partnership with the Deputy Executive Director, Marketing Director, and Website/Social Media coordinators.
  • Provide administrative support to fundraising and development activities (e.g. appeal mailings, data management, events, etc.)  in coordination with Deputy Executive Director and Development Committee. 
  • Manage Pro Musical International Choral Festival (PMICF) and other education programs in coordination with Artistic Director and professional staff.
  • Organize and maintain organization archives.
  • Coordinate and attend meetings:
    • Staff meetings: weekly or as needed
    • PMICF Committee: monthly or as needed
    • Board committees as needed
    • Artistic staff, education staff, and volunteer committees as needed
  • Assist APM’s senior leadership with any related tasks, as needed.


Essential Skills:

  • Advanced Microsoft Office skills, with an ability to learn APM-specific software
  • Ability to use and manage contemporary communication tools for the organization (e.g. Chorus Connection, social media)
  • Strong organizational, project management, and problem-solving skills with impeccable multitasking abilities and attention to detail
  • Demonstrated excellent verbal and written communication skills
  • Well organized, motivated, and professional
  • Ability to work without supervision
  • Ability to manage and prioritize workload
  • Ability to work with various levels of internal management and staff, as well as outside artists, artists’ agents, patrons, and vendors
  • Exceptional interpersonal skills
  • Friendly and professional demeanor


Educational Qualifications:

  • Bachelor’s degree required, Master’s preferred
  • Degree in Arts Administration, Music, or Business Management preferred
  • Music training/knowledge a plus


Other Requirements:

  • Able to lift up to 20 pounds
  • Driver’s license



Compensation and Benefits: 

Full-time salaried position at a competitive rate per annum with benefits.

Application Procedure: 

To apply, please email resume and cover letter to by June 4, 2021. Interviews with qualified candidates will be held in late June / early July.

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